The Chaos Whisperer

Helping you tame the Chaos at Home & Work

My Resolution #3: Manage the Monies


“Don’t matter how much money you got, there’s only two kinds of people: there’s saved people and there’s lost people.” -Bob Dylan

We spend so much of our time and energy managing our finances, budgeting our spending, preparing for retirement – it can be all-consuming and make us feel pretty lost at times. That’s why it’s so important to have a good system in place for your own finances management.

At the end of 2011, my finances were in quite a state of disarray, having investments scattered across 5 different brokers, a left-over 401k lying dormant, and credit cards that were neither convenient to use nor properly rewarding. It was all such a headache to keep track of, and even harder to comprehend. So my 3rd resolution for 2012 is to consolidate all of my finances, banking & investments under one easily managed roof.

Tracking My Expenses

When I quit my nice cushy corporate job back in March of last year, I had to become extremely careful about my finances and tracking each expense. So I came up with My Finances Google Spreadsheet, which I’ve now also made into a template to share with you as well.

It’s a fairly robust system, complete with a 4-week budget that I first set for different categories of spending (i.e. dining out, groceries, parking & gas, rent, etc) and then track my expenses against on a weekly and monthly (or 4-weekly) basis. I’ll admit it is a lot of manual work to enter in my expenditures, which I do once a week on Sundays, but it does allow me to keep a very close eye on everything.

That said, I still feel like there are a great many ways I can improve my overall finances. And having this resolution has really pushed me to re-evaluate everything and explore other systems that have been pre-designed and built especially for easier and more efficient finance management.

But now comes the hard decision of what to use. For me, that meant one question: To Quicken or to Quickbooks?

The main, or at least most obvious, difference between the two is that Quickbooks offers you double-entry accounting capabilities, while Quicken is more single-entry, checkbook style accounting. However, since we’re talking more about managing personal finances, rather than business, this probably isn’t a very significant detail.

What might interest you more is knowing that Quicken will be much simpler, with less bells and whistles, and therefore easier to learn. It also has features for tracking stocks and investments, while Quickbooks does not. And it’s significantly cheaper.

On the other hand, Quickbooks offers a great deal more functionality if you DO want a system that can help manage your business AND personal finances, including more extensive reporting, multi-level Classes to categorize expenses, both inventory and payroll management, invoicing, and the ability to give access to multiple users (Quicken is strictly single-user).

Looking at my individual situation, I’ve decided it would be a smarter choice to start with Quicken first, since it is much cheaper and still very easy to upgrade (and import all my data) to Quickbooks if I do find I require more functionality later on.

Consolidating My Investments

The other crucial part of my Resolution #3 is to consolidate my investments into one easy-to-manage system. As I mentioned, I had stocks and mutual funds scattered all over the place, and hadn’t the vaguest idea how any of them were performing. So I collected all my latest statements, laid them all out in front of me, and made a very important decision. I chose ONE broker to manage them all.

This was a hard decision, but it came down to what mattered most to me in a brokerage. I wanted a place where I could just set-it-and-leave-it, and didn’t care as much about low trading fees since I don’t intend to do that much active trading. What I do care about is knowing I have good advice and support in the event I do decide to adjust something, and someone keeping an expert eye on all of it in the meantime. But most importantly, I wanted to keep it all in the same place as my banking and credit cards, so I only have to log into one interface to see everything.

With all this in mind, I made my final decision to go with Chase Investment Services. I already bank with Chase, have credit cards with Chase, and have no complaints or desire to change that. Plus, they do offer everything else I’m looking for in a brokerage. So it made perfect sense.

Armed with this decision, I recently met with a Chase Investment Services adviser and together we slowly moved all of my random stocks, funds and even my old 401k into shiny new accounts with Chase. Now when I log into my Chase online account, I can see my bank accounts, credit cards, AND investments all in one nice n’ neat view. And I couldn’t be happier.

Final Note

Now I’m running out of room in this blog entry (and no doubt you are running out of interest in reading), so I’ll wrap this up with one last piece of personal wisdom:

It doesn’t matter how much you have, it’s what you do with it that matters.

So try out these tips, and find your own ideal system for finances management, and perhaps you too can find greater sense of self & peace of mind.


Author: Rebecca Ahn

Writer. Producer. Editor. Warrior. And one Tough Cookie!

2 thoughts on “My Resolution #3: Manage the Monies

  1. Pingback: How To Identify Your Goals « The Chaos Whisperer

  2. Pingback: How To Identify Your Goals « The Productive Artist's Guide to Life

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